About the role

About The Meridiem

The Meridiem is a fast-growing tech journalism platform delivering essential coverage of AI, startups, venture capital, cybersecurity, and enterprise technology. We provide morning briefings and evening analysis to a rapidly expanding subscriber base of tech professionals, founders, and investors. Backed by Series A funding, we are scaling our team to match our ambition of becoming the go-to source for technology news and insight.

Role Overview

We are hiring an Executive Assistant to provide high-level support to The Meridiem's C-suite leadership. You will manage complex calendars, coordinate board and investor communications, handle travel logistics, and serve as a trusted gatekeeper and organizer for the executive team. This is a high-trust, high-impact role where your ability to anticipate needs, manage details, and operate with discretion directly enables leadership to focus on growing the company.

Key Responsibilities

• Manage complex calendars for the CEO and other C-suite executives, coordinating across time zones and prioritizing competing demands.
• Coordinate board meetings including scheduling, agenda preparation, materials distribution, minute-taking, and follow-up tracking.
• Serve as the primary liaison between the executive team and internal departments, ensuring clear communication and timely follow-through.
• Plan and coordinate executive travel including flights, accommodations, ground transportation, and detailed itineraries for conferences and investor meetings.
• Draft, edit, and proofread executive communications including emails, memos, presentations, and investor updates.
• Manage confidential information with absolute discretion, including financial data, personnel matters, and strategic plans.
• Coordinate investor relations logistics including scheduling meetings, preparing data requests, and maintaining the investor CRM.
• Organize company-wide events such as all-hands meetings, offsites, and team celebrations for a distributed workforce.
• Track and manage executive action items, ensuring deadlines are met and commitments are followed through.
• Handle expense reporting and budget tracking for the executive office.
• Support special projects assigned by the executive team, from research tasks to operational initiatives.
• Anticipate the needs of the executive team and proactively solve problems before they arise.

Requirements

• 3+ years of experience as an executive assistant, chief of staff, or in a similar high-level administrative role.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously without dropping details.
• Outstanding written and verbal communication skills — you represent the executive office in every interaction.
• Proven ability to handle confidential and sensitive information with discretion.
• Strong calendar and time management skills, with experience coordinating across multiple time zones.
• Proficiency with productivity tools (Google Workspace, Notion, Slack, Zoom, or similar).
• Self-starter mentality with the ability to work independently and anticipate needs.
• Grace under pressure — ability to remain calm and effective in fast-moving, ambiguous situations.

Nice-to-Have

• Experience supporting executives at a startup or high-growth company.
• Background in media, technology, or venture capital industries.
• Experience coordinating board meetings and investor communications.
• Familiarity with event planning for remote and hybrid teams.
• Project management skills or experience with project management tools.
• Interest in technology and the topics The Meridiem covers.

What We Offer

• Competitive salary with equity options in a Series A startup.
• Fully remote work with flexible hours.
• Health, dental, and vision benefits.
• Generous PTO and company-wide recharge days.
• Annual learning and development budget.
• A front-row seat to the strategic decisions driving a fast-growing media company.
• Growth opportunities into operations, strategy, or chief of staff roles.

How to Apply

Send your resume and a brief cover letter to support@themeridiem.com with the subject line "Executive Assistant Application." Tell us about a time you managed a complex, high-stakes coordination challenge and how you ensured a successful outcome. We review applications on a rolling basis and aim to respond within one week.